If you are ever handed the job of organizing a massive event or just a small gathering, don’t be alarmed. There are ways to get by and make sure that the event becomes one that is spoken of by everyone. An event whether it be large or small has the same basic format and the same basic ways of getting things together. All you need is to be well organized, well ahead and make sure not to leave things till the last minute. You should also be able to work with a range of people with varying attitudes and this is a very prominent part of your duty as the planner. Essentially, you will have to deal with many people such as the florist or the cater or the décor people etc. and not everyone will be easy going, so having the ability to talk to different kinds of people and still maintain your cool will definitely come in handy. Following are a few handy things to keep in mind when you are handed the job of organizing an event.
Know the Purpose of Your Event First
This is something quite obvious yet will become quite handy once you are deep in your organizing. Before you jump right in, define what is the purpose of your event, whether it be a birthday party, a Christmas party, an official gathering, a family luncheon etc., whatever the event put it down and state what you plan to achieve with it. This way when you are making all the bigger decisions of the event, there is a good chance you will not stray away from the actual purpose of the event.
Start Deciding Where You Will Host the Event
This is one of the first things you need to get sorted before you begin your intense planning. The location you choose is like the backbone of the entire event, it determines what the tone of the event will be and everything else is built on that. You must be very careful in choosing the location and consider significant factors such as budget, time of the event, the capacity that can be held at the place, facilities offered etc. There are some function venue in Croydon that are quite versatile in what they offer. Some places can be used for different types of events such as a Christmas party of a birthday party for kids and even an official work gathering, such a place would be quite convenient for you.
There is no such thing as doing everything on your own when it comes to planning an event. Just because you are in charge does not necessarily mean that you have to do everything on your own and carry the whole load by yourself. Get the help of people around you, if it is a family event, get the help of your friends and family. If it is an official event, get the help of your subordinates. Assign tasks to the people who have employed to help you. Give them tasks and make sure you overlook them Leave the big decisions to yourself and get them to do the little tasks.